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NCTLC — NC Transaction & Listing Coordination

One documented system, run the same way on every file

NCTLC operates through a systematic workflow designed to manage real estate transactions from listing through post-closing—Phase 0 for pre-contract setup, then Phases 1–10 for contract-to-close coordination.

Reinforced by the 7/3/1 deadline reminder system and 19 documented policies. Same-day intake for files already under contract.

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Process over personality19 documented policiesSame-day intake
The 10-phase workflow

From listing launch to archived post-close file

Every file runs the same documented path. Consistency isn't optional—it's the product.

7 / 3 / 1 reminder system
No deadline slips
7days
7 days out

First reminder sent; any missing items escalated to the agent.

3days
3 days out

Second reminder; confirmation follow-up with vendors and attorney.

1days
1 day out

Final alert; any risk escalated directly to the agent with details.

0day
Same day

Same-day confirmation for every deadline on the file.

Pricing ranges from $195 for listing coordination to $2,500/month for team retainers, with options for file review ($225), standard TC ($449), and dual-side service ($675). See pricing →

The 10-phase workflow
File lifecycle
  1. PHASE
    0

    Listing Launch

    Pre-contract setup — intake, disclosures, vendor scheduling, and MLS launch admin from broker-supplied data.

  2. PHASE
    1

    New Client Intake

    Same-day review of the executed contract package; missing items flagged before the file opens.

  3. PHASE
    2

    Executed Contract Package

    Signed purchase agreement, addenda, and counteroffers logged, indexed, and signature-audited.

  4. PHASE
    3

    Key Dates Tracker

    Every deadline double-entered and queued into the 7/3/1 reminder system with calendar invites.

  5. PHASE
    4

    Master Contact Sheet

    Buyer, seller, agents, BICs, lender, attorney, and inspector confirmed and distributed within 24 hours.

  6. PHASE
    5

    Broker Compliance File

    Assembled in parallel with the transaction — disclosures, receipts, ready for broker review at any point.

  7. PHASE
    6

    Inspection & Due Diligence

    The DD termination deadline tracked separately with its own 7/3/1 cadence. Repairs and amendments logged.

  8. PHASE
    7

    Financing & Appraisal

    Loan application, appraisal, and commitment-letter milestones monitored proactively.

  9. PHASE
    8

    Title & Escrow

    Coordinated directly with the NC closing attorney on title order, document delivery, and settlement.

  10. PHASE
    9

    Pre-Closing Audit

    A formal checklist review in the final 72 hours. No file reaches the table with open items.

  11. PHASE
    10

    Post-Closing

    Recorded deed and final CD obtained, closing confirmed to all parties, file archived per policy.

Why it works

Confidence comes from documented rigor

01

Process over personality

Every file follows the same system. The result does not depend on who is least busy that week.

02

Clear boundaries

NCTLC handles administration. You handle decisions. No gray areas, no scope creep.

03

Transparency

You can see your file status, deadlines, and documents at any time. No black boxes.

04

Accountability

Every action logged, every communication documented. If something goes wrong, there's a paper trail.

05

7/3/1 reminders

Reminders at 7 days, 3 days, 1 day, and same-day for every critical deadline on the file.

06

Post-close archive

Files retained per policy—future-proofed for audits or reference long after closing.

Get started

Ready to hand off the admin?

Same-day file intake. Pay-at-closing available. No long-term contract.

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