A North Carolina transaction coordinator who keeps the file on track
North Carolina Transaction & Listing Coordination (NCTLC) manages the transaction file from accepted offer to closing, so NC agents stay on selling instead of paperwork.
Same-day intake · Standard TC $449/file · Built for the NC closing-attorney process.
The whole back office, from first document to archive
From the first document to the archived post-close file, NCTLC runs the back office so the agent stays in front of clients.
File Setup & Intake
01- Executed contract package logged and indexed
- All party contacts compiled and confirmed
- Transaction management system file created
- Coordination checklist built same-day
Deadline Tracking
02- All key dates double-entered and verified
- 7/3/1 reminder system queued immediately
- Calendar invites sent to all parties
- At-risk deadlines escalated to the agent
Document Collection & Verification
03- Standard naming convention applied to all docs
- Signature pages and initials audited
- Required disclosures collected and verified
- Missing items chased and logged
Vendor & Attorney Communication
04- Inspections scheduled and confirmed
- Closing attorney coordinated directly
- Lender milestones monitored proactively
- All communication logged with timestamps
Pre-Close Audit
05- Every contingency confirmed met or released
- Settlement statement reviewed line by line
- Final walk-through and closing logistics confirmed
- No file reaches the table with open items
Post-Close Archive
06- Recorded deed and final CD obtained
- Closing confirmation sent to all parties
- File archived per retention policy
- Pipeline report updated
Built for the North Carolina closing process
North Carolina real estate has distinct process requirements. NCTLC tracks all of them.
Attorney-Closing State
North Carolina closings are conducted by a closing attorney, not a title company. NCTLC coordinates directly with the attorney's office on document delivery, title order, and settlement details — the same process documented in NCTLC's Phase 8 workflow.
Due Diligence Period
The DD termination deadline is entered, verified against the executed contract, and tracked separately with its own 7/3/1 reminder cadence — consistent with how NCTLC's Phase 6 workflow runs on every file.
DD Fee & Earnest Money
Both the due-diligence fee and the earnest-money deposit are tracked to confirm receipt, logged with the closing attorney, and included in the pre-close audit. NCTLC flags any discrepancy between contract terms and the settlement statement.
First reminder sent; any missing items escalated to the agent.
Second reminder; confirmation follow-up with vendors and attorney.
Final alert; any risk escalated directly to the agent with details.
Same-day confirmation for every deadline on the file.
Listing & transaction coordination under one roof
NCTLC also handles listing coordination — from signed listing agreement through MLS launch, vendor scheduling, and seller updates. Bundle the two and the file runs from listing prep straight through closing without a re-intake step. One continuous file, one point of contact, same checklist end-to-end.
No upfront cost on eligible files
The TC fee is deducted from closing proceeds through the closing attorney and appears as a line item on the settlement statement. You provide written authorization; zero is due upfront. Available on Standard TC and Dual-Side TC files expected to close.
What happens after you send a file
Five steps from submitted contract to an active, tracked coordination file.
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01
You submit the file
Send the executed contract, party contacts (buyer, seller, lender, closing attorney), and any existing documents via the client portal or email.
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02
Same-day intake review
NCTLC reviews the full contract package the same day, flags any missing documents, and confirms the intake is complete before building the file.
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03
Coordination checklist built
A full 10-phase coordination checklist is built in the transaction management system, with brokerage-specific compliance requirements applied.
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04
Deadlines entered & queued
Every contractual deadline is double-entered, verified against the contract, and queued into the 7/3/1 reminder system. Calendar invites go out to all parties.
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05
Weekly updates begin
From day one, NCTLC sends weekly file status updates. You know where every deadline stands without having to chase it down.
Frequently asked questions
What does a transaction coordinator do?
Do I still control pricing, negotiation, and client advice?
What does it cost?
How fast is intake?
Ready to hand off the admin?
Same-day file intake. Pay-at-closing available. No long-term contract.